Run the production, not just the shoot.
Features, series, commercials, shoots — the camera is the easy part. The hard part is the production around it: the schedule, the call sheets, the cast and crew, the budget, the vendors waiting to be paid, and the rights and deliverables that have to land on time. We build one piece of software shaped around how your production actually runs, with an AI engine inside it that keeps the paperwork moving so you can keep the show moving. For example: the call sheet, the budget, and vendor payments stay in step from prep to wrap. You see it working in days, and you're never locked in.
From the first call sheet to final delivery.
Everything the production runs on — in one place.
- Build the shooting schedule and send the day’s call sheets to the right people.
- Keep cast and crew — contacts, roles, and availability — together in one place.
- Track the budget line by line, and see spend against it as the days go.
- Pay your vendors and crew, and keep on top of what’s still owed.
- Keep rights, releases, and contracts straight so nothing trips you up later.
- Track deliverables to the finish — what’s shot, what’s cut, what’s delivered.
From scattered files to one production.
- Call sheets in email, the schedule in one app, the budget in a spreadsheet of its own.
- Rights, releases, and contracts scattered across folders nobody can find at 6am.
- Vendors and crew chasing payment, and no clear picture of what you’ve actually spent.
- Deliverables tracked in your head — until the one that slips becomes the one that matters.
- Schedules, call sheets, budget, and deliverables in one place — the whole production at a glance.
- Rights, releases, and contracts kept straight and easy to pull up the moment you need them.
- Vendors and crew paid on time, with spend tracked against budget as you go.
- Every deliverable tracked from shot to delivered, so nothing falls through the cracks.
The paperwork it keeps moving so you can keep shooting.
Builds schedules and call sheets
It pulls the schedule together and turns it into the day’s call sheets, so the right people get the right times and locations without you rebuilding it by hand every night.
Tracks the budget and pays your vendors
It keeps spend lined up against your budget line by line, flags what’s running hot, and keeps vendor and crew payments on track — so the money picture is always current, not a month behind.
Keeps rights, contracts, and deliverables straight
It keeps rights, releases, and contracts together and tied to the work they cover, so the paperwork that protects the production is where you need it, when you need it.
Shows what’s done and what’s left
It tracks every deliverable from shot to cut to delivered, so at any moment you can see exactly where the production stands and what still has to land before the finish.
Questions producers ask us.
Yes. Each production — its schedule, crew, budget, and deliverables — sits in one system, and you can run more than one side by side without them bleeding into each other. We shape exactly how that’s laid out around how your shop works in the free chat.
Yes — that’s a core piece. You set the budget line by line, and as vendors and crew get paid, the system shows spend against it as you go and flags what’s running hot, so the money picture stays current instead of a surprise at the end.
Rights, releases, and contracts are kept together and tied to the work they cover, and every deliverable is tracked from shot to delivered. In fields with heavy paperwork we know what it takes to keep things straight and make your system meet it when it has to — we don’t replace your legal team, we keep their paperwork findable and on track.
In most cases, yes — we connect the tools you already use rather than making you throw everything out. We’ll check exactly what you’re running in the free chat and shape the build around it. No setup fee for small businesses, you pay nothing until your demo is about 70% there, and you’re never locked in — your data is always yours to take.
Tell Coapta AI what's slowing your business down.
Two minutes in the chat and we'll sketch what we'd build, how fast, and what it'd cost.